Entry to Japan

The following items will be needed to enter Japan. Please make sure you carefully read the following conditions and check if you meet the requirements before you request. Kindly note that SISPAD2026 does not support visa applications for visits involving both SISPAD2026 attendance and private sightseeing. In this case, please arrange a tourist visa on your own.

Applicants must meet all of the following conditions to apply for the visa:

1. You have submitted an abstract.

2. Your paper has been accepted.

3. You have completed the online registration.

4. Your registration fee has been paid.

* Please note that if any of the above requirements is not met, the visa support cannot be accepted.

The following documents will be issued to applicants who meet all of the above conditions:

* Invitation Letter

* Letter of Guarantee

* Letter of Reason for Invitation

* Schedule of Stay

* Certificate of Employment of the Inviter

< Please read the following before applying for the visa >

Citizens of certain countries/regions must have a short-stay visa to enter Japan. Please refer to the following website of the Ministry of Foreign Affairs of Japan for details.

https://www.mofa.go.jp/j_info/visit/visa/index.html
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

Since it takes time to obtain a visa, we suggest you contact the Japanese Embassy/Consulate-General with jurisdiction over your place of residence as soon as possible to ask about the detailed procedure and required documents.
Please note that it may take a week or more to prepare the documents. It may also take time to send them to you.
Preparation of visa documents does not guarantee entry to Japan. The visa application must be handled on your own responsibility, and SISPAD2026 has no responsibility for any cancellation fees for flights, accommodations, etc.
Please confirm in advance whether you need a transit visa if you fly to Japan via another country.

Visa Application Deadline

August 31, 2026 [JST]

Required Information for Visa Document Preparation

In order to prepare visa application documents, we need the following information. Please prepare them when you contact the visa support desk.

• Copy of your passport (PDF or image files)

• Occupation

• Embassy or Consulate-General where you will apply

• Flight information (Date / Flight number):
  – Arrival in Japan
  – Departure from Japan

• Place of stay:
  – Name of hotel/accommodation
  – Check-in / Check-out dates

Visa Guarantee Period

The maximum guarantee period for SISPAD2026 is as below:

September 24 – October 3, 2026

* If you wish to extend your stay before or after the guaranteed conference period, you may apply for a tourist visa at the discretion of the Japanese Embassy or Consulate.

For any inquiries, please contact secretariat@sispad2026.jp.